Membership Coordinator


Expectation of Duties


Core/General Duties

It is the Membership Coordinator’s job to look after general member queries, be prepared to accept new members and talk about what membership entails, liaise between the board and members, and facilitate introductions both online and in person.

Behind the Scenes

  1. Maintain membership database including new members, resigned members, and aiding with changes in contact information
  2. Monitor and receive membership payments both in person and online
  3. Welcome new members by automated e-mail welcome package
  4. Track in a spreadsheet the number of consecutive years a member is with the organization and issue Recognition Awards for 5, 10 and 15-year members at AGM
  5. Liaise with Treasurer and Web Liaison for receipt of membership payments
  6. Handle membership inquiries
  7. Send out membership renewal notices and take member renewals, monthly

At WCYR meetings

  1. Bring membership signup forms
  2. Make an announcement advising guests how they can become members
  3. Take new memberships and renewals
  4. Bring current list of members for verification
  5. Respond to membership-related inquires

 Availability/Time Commitments

Attends Board meetings as well as monthly meetings whenever necessary, reporting and offering assistance as needed. Sets a personal schedule to be able to maintain a balance between productivity and personal life, making sure the Team is aware of said schedule.